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Date Policy Request To Pet:

April 25, 2023

Current Policy Title:

20.11 / Use of the University's Name, Seal, Logos or Marks

Revised Policy Title:

N/A

Last Revised Date Of Policy:

February 1, 2010

Initiating Authority:

Office of Tech Transfer and Commercialization / Strategic Communications

Summary Of Policy Or Policy Change:

This policy is being revised to reflect current practices surrounding the University's Name, Seal, Logos or Marks. This policy has also been updated to conform with the standard policy format used by the University.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

Prior to 2020, WSU maintained a "split portfolio" of its registered marks, with the "academic marks" being owned by the University itself, while the "athletic marks" were owned by ICAA. In August 2020, the University and Athletics made the decision to merge these two portfolios into one single portfolio, maintained and managed by the University. This portfolio merger also established the University's Trademark and Branding Panel (the "Panel"), which is comprised of representatives from Athletics, Strategic Communications, Industry and Defense Programs, the Office of Tech Transfer and Commercialization, and the Office of General Counsel. The Panel exists to (1) manage WSU's Trademark Portfolio; (2) provide strategic oversight of brand initiatives with external parties; and (3) review university policies related to trademarks and branding. Through the creation of the Panel, the University has updated its policies, practices, and procedures for both internal and external use of the University's name, logos, and trademarks. This updated policy reflects those existing policies, practices and procedures and is necessary to ensure usage of University Marks that reflects the University's history, mission, and values.

Applicable Laws Or Regulatory Or Policy Authority:

Other Relevant WSU Policies:

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• Office of Tech Transfer and Commercialization - Rob Gerlach
• Office of Strategic Communications - Shelly Coleman-Martins
• Industry and Defense Programs - Tracee Friess
• Intercollegiate Athletic Association - Kevin Saal, Scott Barnhart, Tami Cutler
• Office of General Counsel - Misha Jacob-Warren

Other Notes For Consideration:

This proposed policy reflects current practices surrounding the University's Name, Seal, Logos or Marks.

Owner Of Policy Request For Questions:

Office of Tech Transfer and Commercialization - Rob Gerlach

Initiating Authority:

Office of the General Counsel

Summary of Policy or Policy Change:

Policy name change and update to policy language to more accurately reflect the current practice and procedures of the University with regard to the sale, service, and/or consumption of alcohol on University premises.

Former Policy Title:

11.07 / Cereal Malt Beverages And Alcoholic Liquor

New Policy Title:

11.07 / Sale, Service, And Consumption Of Alcohol On University Premises

Reason Or Need For Policy:

The existing policy referenced outdated facilities, laws, and regulations and was generally unclear in its requirements. This policy is dictated primarily by state law and KBOR policy.

Applicable Laws or Authority (if any):

Other relevant WSU policies:

• WSU Policy 11.17 Activities and Events Associated with Athletic Contests
• WSU Policy 20.16 Food and Beverage Policies
• WSU Housing and Residence Life Handbook
• WSU Request for Alcohol Form
• WSU Catering

The following University Stakeholders were included in the review and approval of this policy draft / revision:

• Office of the General Counsel
• Athletics 鈥� Kevin Saal and Brad Pittman
• Student Affairs 鈥� Dr. Teri Hall, Kevin Konda
• Aaron Austin 鈥� Dean of Students
• Military and Veterans Affairs 鈥� Dr. Marche Fleming-Randle
• Student Conduct and Community Standards 鈥� Kyle Wilson
• Strategic Initiatives 鈥� Debra Franklin
• Industry Engagement and Applied Learning 鈥� Tonya Witherspoon
• Rhatigan Student Center 鈥� Maria Ciski
• Workforce, Professional and Community Education 鈥� Kimberly Moore

Initiating Authority:

Human Resources

Summary Of Policy Or Policy Change:

Specific changes made were:

路 Updated language to reflect separations initiated by Employee and Leadership.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

This policy was revised to provide clarity on the documenting separations from the University and to update current definitions of separation types.

Other Relevant Wsu Policies:

• 3.19 / Prohibition of Retaliation
• 3.48 / Coaching and Corrective Action

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• HR Leadership Team: Judy Espinoza, Jamie Olmsted, Marcie Holsteen, Susan Martin, Sheryl Propst

• HR Business Partners: Rebecca Reiling, Lana Anthis

• Office of the General Counsel: Stacia Boden, Kelly Herzik

• Office of Civil Rights, Title IX & ADA Compliance: Christine Taylor

• Staff Senate

• Faculty Senate President

Owner Of Policy Request For Questions:

Lana Anthis, HRBP

Date Policy Request To Pet:

August 2, 2022

This is an existing policy

Current Policy Title:

4.22 / Tenure, Promotion, Professor Incentive Review and Post Tenure Review Calendar

Revised Policy Title:

N/A

Last Revised Date Of Policy:

April 9, 2018

Initiating Authority:

Academic Affairs

Summary Of Policy Or Policy Change:

This policy is being revised to reflect the dates on the FARs.

Specific changes made:

• 2^nd Friday in October changed to 1^st Friday in February
• 3^rd Friday in November changed to 2^nd Friday in February

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

This policy was revised to align with the dates for the FARs.

Applicable Laws Or Regulatory Or Policy Authority:

Other Relevant Wsu Policies:

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

Office of the General Counsel - Stacia Boden

Academic Affairs - Laura Manning

Other Notes For Consideration:

This policy was not reviewed through shared governance as the changes made are consistent with policies reviewed and approved by faculty.

Owner Of Policy Request For Questions:

Shirley Lefever, Provost

Date Policy Request To PET:

Date August 2, 2022

Is This An Existing Policy?

Current Policy Title:

13.12 / Disposal of Surplus Property

Revised Policy Title:

N/A

Last Revised Date Of Policy:

June 3, 2016

Initiating Authority:

The Director of Financial Operations and Business Technology

Summary Of Policy Or Policy Change:

This policy is being revised to add the remainder of the sentence to IV.B

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

This policy is being revised to add the remainder of the sentence to IV.B

Applicable Laws Or Regulatory Or Policy Authority:

K.S.A. 76-116e

K.S.A. 2010 Supp. 75-6606

Other Relevant Wsu Policies:

9.20 / U.S. Government Property Management Procedures

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

Office of the General Counsel

Other Notes For Consideration:

Include any additional comments or notes as it relates to the policy request that you believe would be helpful to those reviewing this policy change.

Owner Of Policy Request For Questions:

Director of Financial Operations and Business Technology.

Initiating Authority:

Government Relations and Human Resources

Summary of Policy of Policy Change:

• Changed title from 3.17 / Political Activity to 3.17 / Political and Lobbying Activities by Employees
• Formatting into current policy format and providing additional information in relation to Kansas and Federal Statutes to provide information beyond being Elected or Appointed to an office.
• Additional Kansas Statutes and a federal statute were added.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

Applicable Laws, Authority or WSU Policy (if any):

• 11.22 / Political Activities and Campus Facilities
• 3.04 / Conflict of Time, Conflict of Interest, Consulting and Other Employment

The following University Stakeholders were included:

• HRBP Team: Rebecca Reiling, Lana Anthis
• HRLT: Judy Espinoza
• General Counsel's Office: Stacia Boden and Misha Jacob-Warren
• Office of Civil Rights, Title IX & ADA Compliance: Christine Taylor
• USS/UP Senates: Randy Sessions, Trish Gandu, and Gabriel Fonsec
• Faculty Senate: Aleks Sternfeld Dunn and Whitney Bailey

Date Policy Request To Pet:

August 2, 2022

Is This A New Policy Or Change To An Existing Policy?

NEW

EXISTING

X

Current Policy Title:

11.22 / POLITICAL ACTIVITIES AND CAMPUS FACILITIES

Revised Policy Title:

N/A

Last Revised Date Of Policy:

January 30, 2018

Initiating Authority:

Office of the General Counsel

Summary Of Policy Or Policy Change:

Policy is being revised for maintenance (corrected outdated information and standardized policy formatting), and clarified language regarding initiating authority, filming of political advertisements and open attendance at events.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

See above.

Applicable Laws Or Regulatory Or Policy Authority:

KBOR Policy

Other Relevant Wsu Policies:

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

Office of the General Counsel - Stacia Boden

Other Notes For Consideration:

N/A

Owner Of Policy Request For Questions:

Office of the General Counsel

Initiating Authority:

Human Resources

Summary Of Policy Or Policy Change:

• Relocated existing policy 3.57 to new chapter 5 (Time, Pay, & Leave) - at 5.18.
• Primary Caregiver leave changed to eight (8) weeks and Secondary Caregiver leave changed to four (4) weeks for qualifying events on or after September 21, 2021
• Placement for foster children added as a Qualifying Event
• Limit of eight (8) weeks per calendar year for foster care placement
• Benefit period may begin 30 days in advance of the Qualifying Event in the event of a serious health condition
• Incorporated defined terms to ensure consistent understanding throughout policy of terms used to explain terms of benefit
• Moved to new chapter 5 that is designated for all time, pay and leave policies

Reason Or Need For Policy:

Earlier this year, Governor Kelly extended the Paid Parental Leave benefit for employees in the Executive branch. The KBOR schools had previously mirrored the Paid Parental leave benefit and associated policies so these changes were made to align with the Governor's recent changes. The changes were approved by KBOR COP on 9/16/21 with an effective date of 9/19/21.

Reviewed By The Following University Stakeholders:

• Human Resources: Jamie Olmsted, Hannah Rich, Judy Espinoza & Rebecca Reiling
• Office of the General Counsel: Stacia Boden, Fran Angell

Initiating authoritity

• Office of the President

Summary Of Policy Or Policy Change:

Vision statement revised following new President and feedback from constituencies.

Reason or Need for Policy Change:

This policy was revised to correct the word 鈥淎merica鈥檚鈥� to 鈥淣ation鈥檚鈥� to ensure it aligns with the version previously published on the WSU websites and to modify the language to reflect input received from the former Strategic Planning Committee and Activation Team leaders, the current Integrated Planning Committee, the Executive Team and feedback received during town halls.

Applicable Laws Or Regulatory Or Policy Authority:

HLC accredition requires publication of Mission and Vision statement.

Other Relevant WSU Policies:

Reviewed By The Following University Stakeholders:

• PET on March 16, 2021
• Kaye Monk-Morgan, Vice President Strategic Engagement and Planning
• Stacia Boden, General Counsel
• President鈥檚 Executive Team