Recent Additions and Revisions

4.32 / Substance Abuse

Revised: August 22, 2023 | Effective: July 1, 1997

Date Policy Request:

August 22, 2023

Initiating Authority:

General Counsel

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

The present request is to make all necessary policy maintenance updates to the WSU Policies and Procedures, including the above listed policies, to address the following:

  • Change title from Executive Director (for Office of Civil Rights, Title IX & ADA Compliance) to Associate Vice President and University Title IX Coordinator.
  • Testing Services has merged with the Office of Disability (ODS), and the name of ODS has changed to the Office of Student Accommodations and Testing (OSAT).
  • Contact information updates.
  • Add section for revision dates.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

  • Office of the General Counsel
  • Office of Civil Rights, Title IX & ADA Compliance 鈥 Courtney D. McHenry
  • Office of Student Accommodations and Testing 鈥 Isabel Medina Keiser
  • Human Resources 鈥 Vicki Whisenhant

Owner Of Policy Request For Questions:

Stacia Boden

20.19 / Driving State Vehicles

Revised: August 22, 2023 | Effective: February 15, 2006

Date Policy Request To Pet:

August 22, 2023

Current Policy Title:

20.19 / Driving State Vehicles

Revised Policy Title:

20.19 / Driving State-Owned or Leased Vehicles or State-Operated Vehicles

Last Revised Date Of Policy:

August 8, 2017

Initiating Authority:

The Vice President for Finance and Administration

Summary Of Policy Or Policy Change:

This policy is being revised to ensure consistency with state regulations, to expand the policy to apply to the use of personal vehicles, to address the complete prohibition on trailer towing, to create uniformity and remove duplication by combining the present policy with Policy 20.12 / Usage of Multi-Passenger Vans, and to make general updates to comply with WSU's standard format and for purposes of clarity.

Specific changes made were:

  • Expand the provisions of the policy to also apply to the use of personal vehicles being operated for official state business.
  • Revise the title of the policy to reflect the expanded scope.
  • Address conflict with KAR 1-17-2 regarding use of state vehicles by non-employees and to include and update necessary definitions consistent with state regulations.
  • Limit the prohibition of towing to multi-passenger vans and leased vehicles.
  • Update to reflect the state regulation that prohibits stickers, decals, and bumper stickers, and add clarification that University Marks shall not be affixed on a state vehicle without approval in accordance with WSU Policy 20.11.
  • Insert procedure for usage of multi-passenger vans into this policy to eliminate the need for Policy 20.12 / Usage of Multi-Passenger Vans.
  • Update the procedure for the usage of multi-passenger vans to remove the requirement that van drivers must be "full-time"; to correct that operator training is provided by Facilities Services rather than the Physical Plant; and to remove 700-mile restriction.
  • Update to reflect current University practice for recovering cost of damages from the department that the state vehicle was leased or assigned to.
  • Added administrative procedures for requesting use of a state vehicle and reporting accidents, consistent with state regulations.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

The current policy restricts the operation of a state vehicle to employees, with the exception that current students who have permission from their WSU divisional vice president may also drive for a specific event. This exception conflicts with KAR 1-17-2, which restricts the operation of state vehicles to officers or employees of the state, with the exception of approvals by the secretary of administration or the secretary's designee. WSU does not have the authority to approve exceptions.

Further, the current policy does not address the use of personal vehicles operated in the scope and course of University employment, so such use was added to the policy consistent with the state regulations.

In addition, the current policy completely prohibited the towing of trailers behind all state vehicles, leaving faculty and staff unable to tow trailers at all, even when the trailer is owned by the University. The revisions have addressed this issue by permitting towing behind state-owned vehicles, but not behind multi-passenger vans or leased vehicles.

Applicable Laws Or Regulatory Or Policy Authority:

Other Relevant Policies:

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

  • Office of the General Counsel - Stacia Boden
  • Facilities Services - Eason Bryer, Executive Director of Facilities Services
  • Facilities Services - David Gomez, Director of Facilities Operations
  • Facilities Services - Tom Retz, Fleet Manager
  • Financial Services - Troy Bruun, Associate Vice President for Financial Services
  • Faculty Senate - Jolynn Dowling
  • Staff Senate - Denise Gimlin

Other Notes For Consideration:

Because WSU Policy 20.12 / Usage of Multi-Passenger Vans is being combined into the present policy, Policy 20.12 will also need to be rescinded along with the approval of the present revisions to Policy 20.19.

Owner Of Policy Request For Questions:

General Counsel Office

2.11 / Inactivation of Courses

Revised: August 22, 2023 | Effective: July 1, 1997

Date Policy Request To Pet:

August 22, 2023

Current Policy Title:

2.11 / Deactivation of Courses

Revised Policy Title:

2.11 / Inactivation of Courses

Last Revised Date Of Policy:

Effective July 01, 1997

Initiating Authority:

The Office of the Registrar

Summary Of Policy Or Policy Change:

This policy is being revised to remove the procedures from the policy, update the policy and processes to reflect the current practices, and to include a reference to the Curriculum Change Guidelines.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

Requested by University Registrar

Applicable Laws Or Regulatory Or Policy Authority:

N/A

Other Relevant Wsu Policies:

Curriculum Change Guidelines

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

  • Office of the General Counsel - Stacia Boden

  • University Registrar & Director of Enrollment Services - Gina Crabtree

  • Faculty Senate - Notice of Revisions

Staff Senate - Notice of Revisions

Other Notes For Consideration:

Policy changes were not substantive. Shared governance was notified of policy change.

Owner Of Policy Request For Questions:

Gina Crabtree

20.12 / Rescinded: Usage of Multi-Passenger Vans

Revised: August 22, 2023 | Effective: June 19, 2001

Date Policy Request To Pet:

August 22, 2023

Current Policy Title:

20.12 / Usage of Multi-Passenger Vans

Revised Policy Title:

N/A

Last Revised Date Of Policy:

November 1, 2006

Initiating Authority:

The Vice President for Finance and Administration

Summary Of Policy Or Policy Change:

Rescind policy.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

This policy has been combined with Policy 20.19 / Driving State Vehicles. Accordingly, this policy will need to be rescinded along with the approval of the revisions to Policy 20.19. Please see WSU Policy Approval Cover Page for Policy 20.19 for a complete description of the revisions and need for rescission.

Applicable Laws Or Regulatory Or Policy Authority:

Other Relevant Wsu Policies:

WSU Policy 20.19 / Driving State Vehicles

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

Office of the General Counsel - Stacia Boden

Other Notes For Consideration:

Owner Of Policy Request For Questions:

General Counsel Office

8.10 / Students with Disabilities

Revised: August 22, 2023 | Effective: August 8, 2017

Date Policy Request:

August 22, 2023

Initiating Authority:

General Counsel

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

The present request is to make all necessary policy maintenance updates to the WSU Policies and Procedures, including the above listed policies, to address the following:

  • Change title from Executive Director (for Office of Civil Rights, Title IX & ADA Compliance) to Associate Vice President and University Title IX Coordinator.
  • Testing Services has merged with the Office of Disability (ODS), and the name of ODS has changed to the Office of Student Accommodations and Testing (OSAT).
  • Contact information updates.
  • Add section for revision dates.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

  • Office of the General Counsel
  • Office of Civil Rights, Title IX & ADA Compliance 鈥 Courtney D. McHenry
  • Office of Student Accommodations and Testing 鈥 Isabel Medina Keiser
  • Human Resources 鈥 Vicki Whisenhant

Owner Of Policy Request For Questions:

Stacia Boden

8.09 / Student Military Leave of Absence (MLOA) Policy

Revised: August 22, 2023 | Effective: December 9, 2016

Date Policy Request:

August 22, 2023

Initiating Authority:

General Counsel

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

The present request is to make all necessary policy maintenance updates to the WSU Policies and Procedures, including the above listed policies, to address the following:

  • Change title from Executive Director (for Office of Civil Rights, Title IX & ADA Compliance) to Associate Vice President and University Title IX Coordinator.
  • Testing Services has merged with the Office of Disability (ODS), and the name of ODS has changed to the Office of Student Accommodations and Testing (OSAT).
  • Contact information updates.
  • Add section for revision dates.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

  • Office of the General Counsel
  • Office of Civil Rights, Title IX & ADA Compliance 鈥 Courtney D. McHenry
  • Office of Student Accommodations and Testing 鈥 Isabel Medina Keiser
  • Human Resources 鈥 Vicki Whisenhant

Owner Of Policy Request For Questions:

Stacia Boden

6.04 / Appointment Statuses

Revised: August 22, 2023 | Effective: July 1, 1997

Date Policy Request:

August 22, 2023

Initiating Authority:

General Counsel

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

The present request is to make all necessary policy maintenance updates to the WSU Policies and Procedures, including the above listed policies, to address the following:

  • Change title from Executive Director (for Office of Civil Rights, Title IX & ADA Compliance) to Associate Vice President and University Title IX Coordinator.
  • Testing Services has merged with the Office of Disability (ODS), and the name of ODS has changed to the Office of Student Accommodations and Testing (OSAT).
  • Contact information updates.
  • Add section for revision dates.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

  • Office of the General Counsel
  • Office of Civil Rights, Title IX & ADA Compliance 鈥 Courtney D. McHenry
  • Office of Student Accommodations and Testing 鈥 Isabel Medina Keiser
  • Human Resources 鈥 Vicki Whisenhant

Owner Of Policy Request For Questions:

Stacia Boden

11.13 / Use of Inflatables on University Premises

Effective: August 22, 2023

Date Policy Request To Pet:

August 22, 2023

This a New Policy.

11.13 / USE OF INFLATABLES ON UNIVERSITY PREMISES

Last Revised Date Of Policy:

N/A

Initiating Authority:

The Office of General Counsel

Summary Of Policy Or Policy Change:

This policy has been created to provide the general requirements, including insurance and waivers, for the use of inflatables (e.g., "Bouncy Houses") on campus, which have become increasingly popular at University events.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

This policy was prepared to provide uniform requirements for the use of inflatables on campus. The activity is commonly known to have a high risk of injury, but the University did not previously have a policy on this topic.

Applicable Laws Or Regulatory Or Policy Authority:

Other Relevant Wsu Policies:

WSU Policy 11.18 / University Event Services

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

  • Office of the General Counsel - Stacia Boden
  • University Police Department - Captain Corey Herl, Chief Guy Schroeder
  • Student Affairs - Dr. Teri Hall
  • Student Conduct & Community Standards - Kyle Wilson
  • Student Engagement - Gabriel Fonseca
  • Housing and Residence Life - Scott Jensen
  • IDP - Marcie Holsteen and Allison Bonitati
  • Event Services - Maria Ciski
  • Workforce, Professional and Community Education - Kimberly Moore
  • Hughes Metropolitan Complex - James Brewster
  • Campus Activities and Recreation - John Lee
  • Staff Senate - Jason Bosch (shared)
  • Faculty Senate - Jolynn Dowling (shared)

Owner Of Policy Request For Questions:

Office of the General Counsel

2.10 / Program Discontinuance

Revised: August 22, 2023 | Effective: July 1, 1997

Date Policy Request:

August 22, 2023

Initiating Authority:

General Counsel

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

The present request is to make all necessary policy maintenance updates to the WSU Policies and Procedures, including the above listed policies, to address the following:

  • Change title from Executive Director (for Office of Civil Rights, Title IX & ADA Compliance) to Associate Vice President and University Title IX Coordinator.
  • Testing Services has merged with the Office of Disability (ODS), and the name of ODS has changed to the Office of Student Accommodations and Testing (OSAT).
  • Contact information updates.
  • Add section for revision dates.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

  • Office of the General Counsel
  • Office of Civil Rights, Title IX & ADA Compliance 鈥 Courtney D. McHenry
  • Office of Student Accommodations and Testing 鈥 Isabel Medina Keiser
  • Human Resources 鈥 Vicki Whisenhant

Owner Of Policy Request For Questions:

Stacia Boden

8.05 / Student Code of Conduct

Revised: May 23, 2023 | Effective: October 3, 2017

Date Policy Request To Pet:

May 23, 2023

Is This A New Policy Or Change To An Existing Policy?

EXISTING

Current Policy Title:

8.05 / Student Code of Conduct

Revised Policy Title:

N/A

Last Revised Date Of Policy:

September 10, 2019

Summary Of Policy Or Policy Change:

This policy and its companion handbook, the Student Code of Conduct Handbook, are being revised to update the initiating authority, formatting, punctuation/capitalization, definitions, related laws and policies, and general clarification of policy provisions.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

Revisions to this policy as described above were necessary to comply with requirements for tri-annual review and to update in accordance with the University's updated formatting, and the change in the initiating authority for this policy.

Applicable Laws Or Regulatory Or Policy Authority:

Other Relevant Wsu Policies:

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

Office of the General Counsel

Student Affairs - Teri Hall

Office of Student Conduct and Community Standards - Kyle Wilson

Faculty Senate

Staff Senate

Student Government Association

Other Notes For Consideration:

Owner Of Policy Request For Questions:

Dr. Teri Hall, Vice President for Student Affairs